Artist Logistics Assistant

Posted on 
Arts Jobs - DEADLINE :  
Artist Logistics Assistant



The Artist Logistics Coordinator is responsible for administrative tasks related to travel and lodging for those Artists performing at the SFJAZZ Center and/or venues contracted by SFJAZZ for off-site performances. This position also requires driving SFJAZZ and SFJAZZ-leased vehicles to transport artists as related to performances, as needed.

Essential Duties and Responsibilities:

Book air travel and/or hotels for artists
Act as direct contact for incoming and outgoing artists and their management
Manage transportation updates related to changes in rehearsal times, hotel availability and flight cancellations.
Act as lead driver for SFJAZZ performances including greeting visiting Artists at Bay Area airports and drive them to hotel(s) and/or venue(s)
Compile artist information packets
Credit card statement processing and coding for logistics
Work collaboratively and professionally with SFJAZZ Production and Artistic departments
Any other duties as assigned

Two to Three years of experience in the customer service or entertainment field
Experience working with high profile personalities, clients and/or artists
Experience scheduling staff
Prior experience operating SUVs or vans

Ability to communicate effectively, both orally and in writing
Able and willing to remain on-call during performances (typically Thursday – Sunday)
Exceptional verbal communication skills as well as strong interpersonal skills
Proficiency with Google Suite, Microsoft Excel and Microsoft Word
Able to drive a 15-passenger van
Clean DMV record

Salary is commensurate with experience.

SFJAZZ is one of the world’s most popular and important presenters of jazz. The SFJAZZ Center is a beautiful and perfect stage for jazz artists and the community to celebrate the living American art form of jazz. The $64 million dollar Center launched in 2013 and the 33-year-old non-profit organization now crafts distinguished programming and education services from the heart of the San Francisco arts district.

SFJAZZ Mission Founded in 1983, SFJAZZ is a recognized international leader in jazz creation, presentation, and education. SFJAZZ explores the full spectrum of jazz, from the music’s origins in the Caribbean Basin and African American community to its diverse present-day expressions around the world. As a nonprofit organization, SFJAZZ works to develop the audience for jazz in the San Francisco Bay Area and beyond. SFJAZZ celebrates jazz as a living art form, built on a constantly evolving tradition.

This is a full time, benefits eligible job. SFJAZZ offers several medical, dental and vision plans as well as Life insurance and a generous 401K matching plan after 90 days.  We also offer several perks such as:

comp tickets to shows
comp tickets to other shows when available
up to 50% off merchandise in our box office
discount on membership for family and friends
all staff meetings and almost monthly all staff gatherings
invites to member only events
access to our music practice rooms, when available
an onsite wellness program offering yoga and massage
up to 20% discount off many local shops in Hayes Valley
To Apply:

Please send your resume in .doc or .pdf format, cover letter to with “Artist Logistics Coordinator” in the Subject line.  Resumes will be accepted until the position is filled.

SFJAZZ is an equal opportunity employer, and is committed to a diverse and harmonious workplace.

Job Title:                 Artist Logistics Coordinator

Department:        Production

Reports to:             Logistics Coordinator

FLSA:                         Non-Exempt