Bookkeeper - Napa Valley College Foundation

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Bookkeeper - Napa Valley College Foundation


The Napa Valley College Foundation’s part-time Bookkeeper (20-25 hours/week) will be responsible for NVCF accounting and financial activities. Eligible candidates will possess an understanding of fundamentals of nonprofit organization accounting and finances as well as accounting for restricted funds. The position will report to the Executive Director. This is an hourly position; compensation is commensurate with experience.

Duties and Responsibilities:

• Prepares all GAAP compliant financial statements (Statement of Activities, Statement of Financial Position, and Budget vs. Actual report) for quarterly Board of Directors review.

• Assists Executive Director with completion of the annual CPA audit and completion of 990 and related state tax filings.

• Entering of all expenses (payables) into QuickBooks and ensuring accurate account and fund coding and processing all bill payments including employee expense reports in a timely manner.

• Enters payroll processed by a third-party payroll processor into QuickBooks

• Enters deposits and writes checks in QuickBooks.

• Maintains back up files for all deposits, grants, pledges, invoices, and checks.

• Develops and maintains fund accounting system and allocations whereby 4% of the restricted funds are for covering administrative/managerial expenses including wages, payroll taxes, benefits, and other administrative expenses. Adjust as necessary for any fee policy and procedural changes.

• Assist Executive Director with development of the annual budget.

• Help improve and develop fiscal policies.

• Assists the Executive Director in monitoring endowed fund performance, including the generation of reports for Board and Committee meetings.

• Maintain and update Scholarship Apportionment report in Excel.

• Manage investment account entries on a monthly basis in Quickbooks.

• Manages entry and recording of all pledges (receivables) and deposits, including online transactions