JOB TITLE: Public Life Coordinator
DEPARTMENT: Public Life
REPORTS TO: Associate Director of Public Life
STATUS: Regular, Full-Time (37.5 hours/week, benefited)
SCHEDULE: Monday through Friday, Evenings and Weekends as necessary
ABOUT THE ROLE: This cornerstone position will serve as a member of the Public Life department, working closely with the Chief Producer, Director and Associate Director to ensure that all programs, campaigns, initiatives and public spaces throughout YBCA boldly and effectively fulfill the organization’s mission, vision, brand and strategic priorities. The role provides administrative assistance to the Chief Producer and supports the team in overall project management, internal communication logistics and calendaring.
The Public Life department at YBCA places people at the center of everything we do.
Mission: We generate culture that moves people.
Vision: A community that thrives on inspiration.
The successful candidate will embody our organization’s core values.
Abundance: We operate from a place of strength, with a spirit of empathy and generosity.
Authentic Collaboration: We are engaged and interconnected.
Personal Agency: We are empowered and accountable.
Boldness: We create with courage and purpose.
PRINCIPAL RESPONSIBILITIESSupport the planning and execution of YBCA’s signature offerings such as recurring monthly programs; convenings and panel discussions; opening night parties; public engagement experiences and other core programmatic events as assigned.
Ensure all project and event information is entered into events management database (USI) and shared out at weekly calendar meetings.
Provide support in scheduling cross-departmental meetings; take meeting minutes and track follow up agenda items.
Provide administrative assistance to the Chief Producer.
Support the Associate Director and Director in the project management of all programs, campaigns and initiatives
Prepare presentations and reports for project launches, check-ins and completions.
Provide creative input into program development for public engagement.
MINIMUM REQUIREMENTSBachelor’s degree and/or equivalent experience in arts, culture, political or social justice work.
At least two (2) years experience in either arts administration, event/project coordination or hospitality.
Strong organizational skills with particular attention to detail and process, and experience in managing multiple tasks and deadlines in a fast-paced environment.
Proven collaborative working style with the ability to effectively participate in cross-functional teams, achieve diverse project goals, and resolve issues viably using diplomacy, integrity, and ability to negotiate and compromise.
Strong written, verbal and interpersonal communication skills.
Enthusiasm and commitment to customer service.
Experience with G-Suite and/or Microsoft Office, Keynote, Asana and major social media platforms.
Business/database management software (Ungerboeck, EMS, Artifax) experience a plus, though not required.
Experience with Adobe Creative Suite preferred but not required.
Ability to work occasional nights, weekends and holidays as necessary.
Knowledge of, or strong interest in, the realms of contemporary art, civic engagement, and social responsibility.
Willingness to work alongside contemporary works of art and performances which present challenging and provocative subject matter.
Willingness to learn.
Benefits include PTO, Holiday Pay, Medical, Dental, Vision, Flexible Spending Accounts, Commuter Benefit, Group Life and AD&D Insurance, Long Term Disability Insurance, Voluntary Life and AD&D, Employee Assistance Program, Travel Assistance, and ability to participate in the generous 403(b) Retirement Plan. Free/member admission during regular museum hours, member discounts at museum shops, & potential discounts on concert/lecture tickets at participating North American Reciprocal Museum institutions.
EQUAL OPPORTUNITY EMPLOYER
Yerba Buena Center for the Arts (YBCA) is committed to diversity in its programming and in creating a work culture and environment that is reflective of San Francisco Bay Area demography. The Center encourages and actively recruits applicants representing dimensions of difference that include — but are not limited to — age, national origin, ethnicity, race, religion, ability, sexual orientation, gender or political affiliation.
YBCA will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).